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Draft Plan for Implementation and Transition

The draft plan below demonstrates how we transfer sites from the previous contractor to our company. We use a 4 week template; however this can be completed on a faster time line if required.

A management tracker is used to identify any further actions resulting from the planned activities on the following page.

Week 1

Action

Responsible Manager

Champion

Contact existing contractor to ascertain TUPE information.   Place advert if TUPE not applicable.

Administration and HR Assistant

Customer Support Manager

Plan equipment, products and training required. 

Operations Manager

Customer Support Manager

Week 2

Action

Responsible Manager

Champion

Confirm TUPE information / Check applicants for position and arrange interviews.

Operations Manager

Customer Support Manager

Order uniforms, products and equipments to be delivered to site for week 4.

Operations Manager

Customer Support Manager

Week 3

Action

Responsible Manager

Champion

Create site packs, including all Health and Safety information and work schedules.

QHS&E Assistant

Customer Support Manager

Write to TUPE'd staff to confirm employment / appoint new staff members.

Confirm start time and date.

Administration and HR assistant

Customer Support Manager

Confirm equipment, uniform and products on schedule.

Operations and Customer Support Manager

Managing Director

Arrange Mobile Support and Management support for week 1 of contract. (week 4)

Operations Manager

Managing Director

Arrange for collection of all keys, alarm codes and access times for buildings

Operations Manager

Customer Support Manager

Week 4

Action

Responsible Manager

Champion

Carry out staff training and product / equipment familiarisation. Distribute uniform.

Operations Manager

Managing Director

Progress report to GBR Clients

Customer Support Manager

Managing Director

Provide Mobile Support until site at required standard / to ensure site remains at required standard during site staff training.

Operations Manager

Customer Support Manager

Arrange site audits for 2 weeks from start date.

Customer Support Manager

Managing Director

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